A company email address should be professional and easy to remember.
When creating a company email address, you want something that matches your business and looks professional. It needs to be easy to remember and fit nicely on business cards. Many business websites include the ability to create multiple user email accounts. If your company doesn't have a website, you still can create company email addresses relatively quickly and easily.
Instructions
1. Decide how you want to assign usernames for the email accounts and whether you will use your company website email accounts.
2. As an example, if your company name is ABC Auto and your domain name is abcauto.com, you might want your email address to be something like ceo@abcauto.com. Allowing each user to have a username that identifies his title or position is one way to create company email addresses. Commonly used titles are admin@domainname, support@domainname and webmaster@domainname.
3. Another way to create company email addresses is to use first name or first and last names as the username with the company email domain name. This would create email addresses such as johnsmith@abcauto.com or janeblack@abcauto.com. It is generally considered best to use either this option or the position/title option for the most professional look. You can use both options simultaneously as well. This is a good choice if your company has positions with a high turnover rate or departments that have multiple employees who need to access the same email account, such as "webmaster" or "admin." Individual employees can have their names as their username, and departments can use titles.
4. Promotional email addresses are the exception to the rule about professional appearance. Email addresses created specifically for promotions and contests may need to be more "fun" or "loose" to be easily identifiable to the public for your promotion. In this case, a keyword or phrase relating to the promotion would be used with the email domain name. For example, if you having an essay contest with a car as the prize, your email address for the entries might be whyineedacar@abcauto.com.
5. If you do not have a company website with available email addresses, you can still create business email accounts. Some services offer custom email addresses for a fee (see Resources). When you sign up, you select the username and domain name you want to use, make sure it is available and pay your fee. The site has the necessary tools to check email address availability.
6. Free email services are another option for setting up a company email address (see Resources). However, the email address won't have your business as the domain name.
7. AOL’s My eAddress allows users to choose a username and match it with a domain name that is already in their system (see Resources). However, if you use this option, you will not be the only person with an email address at this domain.
